Ordering Printed ID Cards
Ordering printed ID cards with Ribbonworks is easy!
Our step-by-step guide below explains how to get professional, fully customised ID cards for your staff, visitors, contractors, or events. We’ve included everything you need to know, with links to design ideas, FAQs, downloadable process PDFs, and details on using the optional EasyBadge App for taking photos. Whether you’re ordering for the first time or streamlining repeat orders, you’ll find everything here to make the process simple and straightforward.
Our friendly team are here to guide you through the process. If you have any questions or concerns please get in touch and we will be happy to advise on your options.
Order Printed ID Cards In Five Easy Steps
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At step one we'll design the master template for your ID cards. We need your logo, typefaces, corporate colours and basic layout ideas at the stage...no need to worry about photos or names just yet.
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If you already have photos then we'll work with you to get the files named and formatted correctly.
If not, we'll get you setup with our app, EasyBadge, which allows you to take pictures and upload them directly to us.
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We'll create and share a spreadsheet with the fields your require for your ID cards.
Complete the details for all your team members and return the file to us so we can add the data to our systems.
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With all your data and photos uploaded to our systems we'll provide you with a PDF proof showing each of your ID cards.
Please check each card carefully: we'll make any changes required and get your approval before production.
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Once you have approved your final proof, we'll have our team start producing your ID cards.
As soon as they are ready we'll ship them on a tracked courier service. Delivery is normally on the next business day.
Resources For Printed ID Cards
We’ve put together a comprehensive range of resources to guide and support you through the process of ordering printed ID cards. Whether you’re new to ID cards or managing a large order for your organisation, these tools are designed to make the process clear and straightforward from start to finish. We believe that making informed choices is key to getting the right result, so we've worked hard to ensure all of the guidance you need is right here on this page.
Downloadable Guides
Our downloadable PDFs walk you through each stage of the ordering process in detail, so you know exactly what to expect and what information you’ll need to provide. They help you plan ahead with confidence, avoid unnecessary delays, and make sure nothing important gets missed. The FAQs section answers common questions about artwork requirements, data security, delivery times and pricing, giving you peace of mind and saving time when preparing your order.
ID Cards Gallery
Need design ideas? Our gallery showcases a wide range of example ID cards, layouts and styles, from simple staff badges to visitor passes and custom branded designs tailored for different industries. It’s a great starting point for planning your own cards, choosing colours and layouts that match your brand, and ensuring a professional, consistent look across your team. You can use these examples to discuss ideas with your colleagues or to get approval from decision-makers before ordering.
The EasyBadge App (Optional)
We also offer guidance on using the EasyBadge App, an optional but handy tool for capturing high-quality staff photos when needed. This is particularly useful for organisations that don’t already have staff photos on file or need to collect them from people working remotely or in multiple locations. By streamlining photo capture, the app helps you create more consistent, professional-looking ID cards while reducing admin time and errors. Combined, these resources are here to make ordering printed ID cards with Ribbonworks as easy, clear and stress-free as possible for everyone involved.
Frequently Asked Questions
At Ribbonworks, we know that every organisation is different. That’s why we aim to offer flexible support and clear information for every stage of the ordering journey, whether you’re buying for a small business, a school, a healthcare setting, a charity or a large corporate office. Our resources are designed to help you get exactly what you need without hassle or confusion, and to adapt to the unique requirements of your team, your data and your brand guidelines.
Get In Touch
We’re committed to making sure you have everything you need to make informed decisions about your ID cards. Please get in touch if you’d like personalised advice, recommendations, or help tailoring a solution that works for you. Our experts can answer your questions, suggest the best options for your needs, and guide you through every step. Feel free to explore all of the resources provided here and let us know how we can help.
Should you have any remaining questions or would like any help, support or simply more information on any part of the process, our experienced team are on hand to help. We’re always happy to discuss your requirements, offer guidance, or provide a customised quote to ensure you get the best value and the right solution for your organisation.